Skip to main content

A PDF version of the Agenda is available here PDF

This agenda is tentative and subject to change.

CLOVER PARK SCHOOL DISTRICT

Regular Meeting of the Board

Student Services Center, Room 4

August 13, 2018

 

AGENDA

 

6:00  p.m.—Regular Meeting of the Board

Pledge of Allegiance

CITY OF LAKEWOOD COUNCIL REMARKS

PUBLIC COMMENTS              

REMARKS OF A NEGATIVE NATURE SINGLING OUT SPECIFIC EMPLOYEES, OTHER THAN THE BOARD AND ITS SECRETARY, WILL BE HEARD IN EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING. THE BOARD RESERVES THE RIGHT TO TERMINATE PRESENTATIONS CONTAINING PERSONAL ATTACKS ON INDIVIDUALS.

EACH PERSON WILL HAVE THREE MINUTES TO PROVIDE COMMENTS TO THE BOARD. FOLLOW-UP TO PUBLIC QUESTIONS AND COMMENTS WILL BE ADDRESSED DURING THE SUPERINTENDENT’S COMMENTS AT THE NEXT SCHEDULED REGULAR MEETING OF THE BOARD AS APPROPRIATE. PLEASE NOTE THAT ONLY THE FIRST REGULAR MEETING OF THE BOARD IS AUDIO-TAPED.

YOU MAY PROVIDE COMMENTS CONCERNING NEW, REVISED, OR RESCINDED POLICIES DURING THE PUBLIC COMMENTS PORTION OF THIS AGENDA. IN ADDITION, YOU MAY SEND YOUR COMMENTS IN WRITING TO THE SUPERINTENDENT’S OFFICE. AT 10903 GRAVELLY LAKE DRIVE, LAKEWOOD, WASHINGTON 98499-1341. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT THE SUPERINTENDENT’S OFFICE AT (253) 583-5190.

Reports from the Superintendent 

Superintendent Report                                                                                Dr. Douglas Kernutt         

CONSENT AGENDA

18-186   Minutes: Regular Meeting of the Board, July 9, 2018; and Special Meeting of the Board, July 23, 2018

18-187   Waivers/Releases                                                                                             

18-188   Personnel Actions

18-189   Warrants

18-190   Canceled Warrants

18-191   Investment of Funds

18-192   Out-of-State Travel

18-193   Information Technology – Tyler Technology Maintenance Agreement

18-194   Information Technology- WSIPC Skyward Student System

18-195   Communities in Schools of Lakewood Contract

18-196   Consultant Agreement – Sunbelt Staffing

 

18-186   Minutes:  Regular Meeting of the Board, July 9, 2018, and Special Meeting of the Board, July 23, 2018

               BE IT RESOLVED, That the minutes of the Board of Directors’ regular meeting of July 9, 2018, and special meeting of July 23, 2018, are hereby approved for recording.

18-187   Waivers /Releases 

               BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting.

18-188   Personnel Actions

               be it resolved, That the Board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting.

18-189   Warrants

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:

Number                   Amount               Date Issued

Payroll

                           General Fund

Direct Deposit

$9,716,305.83

7/31/18

20274-21315

$671,026.29

7/31/18

21316

$612.00

7/31/18

21271-21272

$2,404.13

6/29/18

21273

$3,289.81

6/29/18

Accounts Payable

                           General Fund

300221-300237

$7,423.64

7/9/18

300238-300400

$933,171.91

7/9/18

300401

$3,866.00

7/13/18

300429-300599

$1,079,226.15

7/23/18

300600-300609

$1,310,272.70

7/30/18

                           Capital Projects Fund

300216-300220

$115,487.14

7/9/18

300404-300412

$873,978.37

7/23/18

                           Associated Student Body Fund

300413-300428

$18,952.82

7/23/18

                           Transportation Vehicle Fund

300403

$286,364.08

7/23/18

                           Private Purpose Trust Fund

300402

$1,500.00

7/23/18

18-190   Canceled Warrants

               WHEREAS, It has been determined that certain warrants are not viable;

               NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:

                          Number                           Amount                 Date Issued

               General Fund—Payroll

21314

$612.00

7/31/18

               General Fund—Accounts Payable

299518

$193.23

5/14/18

298829

$184.94

4/2/18

298617

$50.00

3/19/18

297932

$52.02

2/20/18

294312

$12.09

6/26/17

294369

$6.50

6/26/17

294402

$27.39

6/26/17

294415

$25.00

6/26/17

294441

$61.25

6/26/17

294444

$88.00

6/26/17

               Associated Student Body Fund              

298177

$50.00

3/5/18

              Private Purpose Fund              

295324

$1,500.00

9/5/17

 

18-191   Investment of Funds

BE IT RESOLVED, that, in accordance with Board Policy 6120, the following funds were invested during the month of July 2018:

        Date            Maturity      Interest                             Investment

    Invested         Date             Rate           Type*              Amount

General Fund

 

07/31/18

08/31/18

*

*

$10,700,000

 

Capital Projects Fund

 

07/31/18

08/31/18

*

*

$77,400,000

 

Debt Service Fund

 

07/31/18

08/31/18

*

*

$11,800,000

 

Associated Student Body Fund

 

07/31/18

08/31/18

*

*

$570,000

 

Private Purpose Trust Fund

 

07/31/18

08/31/18

*

*

$260,000

 

Transportation Vehicle Fund

 

07/31/18

08/31/18

*

*

$2,800,000

 

               CD = Certificate of Deposit/

               FA = Federal agency securities purchased

               WA=State of Washington Local Government Investment Pool

               NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

 

               *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report.  The type of investment and rate is not yet known for these investments during the month for this reason.

 

18-192   Out-Of-State Travel

               BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213:

               Fall NAFIS Conference, Washington DC, September 22-25, 2018: Ron Banner [Deputy Superintendent] (reimbursed from department funds) 

18-193   Information Technology – Tyler Technology Maintenance Agreement 

WHEREAS, MUNIS (Tyler Technology) is the current CPSD Financial and human resources software system since 2005; and

WHEREAS, The District contract with Tyler Technology provides the software through bid process in accordance with RCW 28A.335.190: and

WHEREAS, The renewal of an annual maintenance agreement for aforementioned software solution through Tyler Technologies Inc. on behalf of CPSD is both appropriate and prudent; and

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the annual service agreement to Tyler Technologies for the 2018-19 school year, for an amount not to exceed $180,000 including tax.

18-194   Information Technology- WSIPC Skyward Student System

WHEREAS, Skyward (WSIPC) is the current CPSD Student software system since 2012; and

WHEREAS, The District contract with WSIPC provides the software through bid process in accordance with RCW 28A.335.190: and

WHEREAS, The renewal of an annual software agreement for aforementioned software solution through WSIPC on behalf of CPSD is both appropriate and prudent; and

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the annual service agreement to WSIPC, not to exceed $145,000. 

18-195   Communities in Schools of Lakewood Contract

WHEREAS, In Board Policy 4320, the Clover Park School District Board of Directors established procedures pertaining to the participation in cooperative programs with other public agencies.

WHEREAS, The funding source for the recommended contract with Communities in Schools of Lakewood for Readiness to Learn (RTL) services, for the 2018-19 school year, are LAP funds of $19,000; and

Whereas, Communities in Schools of Lakewood contract of $19,000 to be used for staff salary to provide supplemental service to LAP eligible and served students.                                

NOW, THEREFORE, BE IT RESOLVED, that the Board hereby approves the contract with Communities in Schools of Lakewood to provide services to reduce barriers to learning, and increase student engagement and readiness to learn.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Board approves the contract with Communities in Schools of Lakewood for an amount not to exceed $19,000 for the 2018-19 school year.

18-196   Consultant Agreement – Sunbelt Staffing

WHEREAS, Clover Park School District students must be provided with nursing services during the 2018-19 school year; and

WHEREAS, Sunbelt Staffing provides school nursing services for students and the district was unable to fill all educational staff associate (ESA) RN positions, after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Sunbelt Staffing to provide nursing services for the 2018-19 school year not to exceed $175,000 for nursing services.

INDIVIDUAL ACTION ITEM

There are no individual action items.

MATTERS FOR DISCUSSION AND/OR INFORMATION 

  • ·Board Member Reports
  • ·Executive Session

 

WRITTEN REPORTS FOR BOARD REVIEW

  • Investment Earnings, July 31, 2018
  • Budget Status Report, July 2018
  • Fiscal Report To Taxpayers, July 2018